DOcuments and policy

CLUB CONSTITUTION

1. Purpose
i. ‘The purposes of the Club are to promote and provide facilities for the amateur sport of Ultimate Frisbee in The London borough of Greenwich and community participation in the same.’
ii.

2. Membership
i. Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.

ii. The Club may have different classes of membership and subscription on a non discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

iii. The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.

3. Property and Funds
i. The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are reinvested in the Club.

ii. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
a) The Club may also in connection with the sports purposes of the Club:
b) sell and supply food, drink and related sports clothing and equipment;
c) employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
d) pay for reasonable hospitality for visiting teams and guests;
e) indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
iii. The Committee will have due regard to the law on disability discrimination and child protection.

4. Winding Up
i. The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.

ii. The Committee will then be responsible for the orderly winding up of the Club’s affairs.

iii. After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
a) to another Club with similar sports purposes which is a registered charity and/or
b) to another Club with similar sports purposes which is a registered CASC and/or
c) to the Club’s governing body for use by them for related community sports.

5. Priority
Where there is any conflict between any of the above Rules (“key Rules”) and any other rule or rules the key Rule(s) will take priority. Interpretation of all the Rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002.)

6. Roles of the committee.
i. Club chairman
Role -. Is responsible for the day to day function of the Club and ensuring the roles within the committee are being fulfilled. Has a direct remit to explore avenues to grow the Clubs presence within UKUA ltd (Ultimate Frisbee’s governing body) and the community within The London borough of Greenwich as well as seeking out new players and opportunity to expand the Clubs membership. Ensure an adherence to the Club constitution and its supporting and related documents including but not limited to the Club equity statement and risk assessment. Is responsible for the preparation of all formal documentation and for communication between the Club and relevant local or national bodies. Will serve as the listed point of contact for HMRC, UKUA ltd, Sports England and Greenwich Council. There Chairman will also sit on the selection committee, oversees logistics for tournaments and represents the Club within the wider ultimate community. The chairman will carry the deciding vote in committee proceedings where voting is tied.

ii. Treasurer
Role – Ensure the correct management and accounting of all Club funds. Maintains accurate records relating to Club income and expenditure and ensure all funds are properly accounted for. Responsible for the collection of player fees and membership fees, and the payment of Club subscriptions and tournament entry fees. Responsible for preparing and publishing to the membership the Clubs annual accounts

iii. Secretary
Role– manages the Club website, our presence on the UKU/London ultimate websites, advertises the Club using appropriate social networking and online media. Maintains the Clubs membership list. Is responsible for the management of the Yahoo mail group and ensuring appropriate content on said group.

iv. 1st team captain
Role- sits on the selection committee. Is responsible for on pitch tactics and the selection of each starting line. Has responsibility for the teams playing style and conduct at tournaments.

v. 1st team vice captain
Role – sits on the selection committee, deputises for the 1st team captain

vi. Social Sec
Role-Is responsible for planning social events and ensuring that these events are representative of the wishes of the Clubs members. Arranges a wide range of activities which are open to both Club members and non members.

vii. Selection Committee.
This body is comprised of the captain and vice captain as well as the Club chairman. This committee will be responsible for the selection of the squad for national ranking events and for those events where subscription outweighs available places.

7. Function of the committee
i. All committee posts will be unpaid.

ii. No committee member should seek to use their position for personal gain whether financial or in kind.

iii. The Chairman, Captain and Vice captain make up the selection committee. The selection committee is solely responsible for selection decisions. All selection decisions will be based on the 3 following criteria, Ability, attitude and attendance & contribution to training. All Club members will be considered equally over these 3 factors

iv. Minuets of all committee meetings will be available on request to any member of the Club within 7 days of each committee meeting.

v. All committee members are expected to attend monthly committee meetings or send apologies. No committee member may miss 2 or more consecutive committee meetings.

vi. Decisions regarding the following will be made by the committee without seeking a vote from the Clubs members however all decisions should be taken with the best interests and views of the Clubs members taking president.

a) Structure and location of training
b) Kit
c) Tournament entry
d) Spends of £100 on equipment
e) Spends of up to £250 on tournament entry fees

8. Financial operation
i. Details of our accounts will be available on request to any Club member and will be published on the 1st of every 3rd month (quarterly).

ii. The Club, or its representative will not enter in to any credit agreement

iii. No member of the Club will enter in to any agreement where by the Clubs assets are used as security against the agreement

9. General operation of the Club

i. For any vote put before the Club a majority vote will be deemed to be the backing 51 % of votes casts in a two way choice or the option that receives the largest share of votes when multiple options are available.

ii. The Club is a non profit group in that all profit generated by Club activities are reinvested back in to the Club.

iii. For the purpose of any full Club vote called by the committee each Club member will have one vote. Each vote including that of the committee has equal value.

iv. An AGM (annual general meeting) will be called and conducted in the two weeks either side of mixed tour 3/Mixed Nationals.

v. An AGM may be called earlier then this with agreement of all elected committee members and with good cause.

vi. In the case that one committee position needs to be elected (lost vote of confidence/ resignation) an EGM(extraordinary ) may be called with the agreement of all elected committee members

vii. A vote of confidence can be called in a committee member or the whole committee with the backing of X number of players. X being a number of players greater then or equal to 51% of the votes cast at the most recent AGM.

viii. The Club will maintain an open entry policy, allowing any person to join the Club and will at all times operate in line with the UKU equity policy and Club equity policy.

ix. The Club will actively seek out opportunities within the local community to develop both the Club and the sport as a whole. The Club will at all times make reasonable

x. All trainings will be conducted in line with the current Club risk assessment.

xi. The Club will at all times maintain at least one member of the committee who is accredited as a UKUA level 1 coach.

xii. The Club risk assessment is to be reviewed at a minimum of every 12 months and should be signed by the chairman and one other member of the committee.

xiii. No member of the Club should at any time take part in any activity, whiles representing the Club or in the Clubs name, that will or may bring the Club in to disrepute. This includes but is not limited to
a) Any breach of the UKU ltd competition rules
b) Any breach of the current Club risk assessment
c) Any Action where the Clubs name or image is used for personal financial gain.
d) Any coaching undertaken in the Clubs name without the backing of the committee
e) Any coaching undertaken in the Clubs name for personal financial benefit.
f) Behaviour that is viewed as discrimination in line with the UKU ltd equity policy.